Quote:
Originally Posted by Elaine Tucker 
Greetings!
Ok, so we've just attempted our first ever Financial Aid Award/ Billing in EE7 and SB7.
What processes take place in your organization to ensure that all the bases have been covered?
How is your FA calulated?
Do you have monthly Billing for only your FA recipients?
We do not bill monthly, we normally bill at the beginning of the year - any tips tricks or work arounds so the bills for the FA recipients will only show the "current" amount due?
Thanks in advance!
Elaine
Elaine -
We did the following this year -
The Admissions Director entered the Financial Aid allocation on the Financial Aid tab - including the date allocated and clicking on the "accepted" button.
I used the function in Administration to generate Financial Aid schedules based on the date the Financial Aid was allocated - and used the same billing schedule for tuition. (I'm a little unclear as to what the difference is in generating Financial Aid from Administration as opposed to creating a Financial Aid Billing Schedule on a student's record and then using that one to generate additional Financial Aid schedules off that original transaction - but I guess that's a separate post)
Back to your question about monthly billing.
We offer our families the option to pay all at once (not eligible for Financial Aid), quarterly or in ten installments. I have three corresponding Billing Schedules for families.
For the quarterly and ten payment families - I generate both their tuition amounts due and financial aid allocations at the beginning of the month - and then send out statements based on that month's transactions - and their balance due of course.
I use queries and attributes to restrict the statements to pull in just the families I want.
Have you already billed all your families with a lump sum transaction? If not - then I would suggest creating a billing schedule for the FA families for both their tuition and financial aid. You can then bill them for the monthly amounts.
Hope this helps!
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